Job Descriptions
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Job Description - Unclassified
Developed for Equal Opportunity 

Transfer Enrollment Specialist

Class Code
Pay Grade
Position Group
FLSA
Status
Date Issued
Date Revised
UAR92
05-EM
3B
Exempt
Unclassified
02/06/2020

BASIC FUNCTION:

Responsible for contributing to the achievement of university enrollment goals by supporting and communicating admissions policies and procedures to transfer students, families, community college advisors, and campus partners. As a point of contact for transfer students and families for their transfer recruitment territory, this position will manage the enrollment process for transfer students, act as a liaison for potential transfer students with academic departments and university service units, work with faculty and staff to evaluate and update transfer equivalencies, research sending institutions general education curriculum, prepare unofficial transcripts, and speak at events related to transfer students in other Enrollment Management offices. Reports to the Senior Associate Director of Admissions.

EXAMPLES OF DUTIES/ESSENTIAL FUNCTIONS:

Duties/essential functions may include, but not be limited to, the following: 

Participate in regular advising visits with community colleges in service region to discuss transfer concerns with students and advisors.

Assist in reviewing transcripts to determine transferability of two and four-year college credits to the university; course transferability will be determined through university policy and appropriate university established procedures.

Provide recommendations regarding transfer student services and provides solutions for challenges, enhances existing practices including advisement, articulation agreements/partnerships, and transfer support services.

Plan and organize outreach to prospective transfer students and their families, particularly those from under-represented groups.

Serve as a liason to help connect transfer students to their individual colleges.

Maintain a strong knowledge base on all academic programs.

Participate in academic training inititiatives to stay current on advising issues.

Develop close relationships with community college leadership in order to maintain current articulation agreements and toward the establishment of new agreements.

Work closely with the Credit Transfer Office to ensure currency of transfer information.

Serve as an integral part of an Enrollment Management team charged with the responsibility of identifying, recruiting, enrolling and retaining a highly qualified new student class each year.

Conduct ongoing outreach and engages with prospective students via phone, email and in person.

Perform related duties as assigned.

MINIMUM QUALIFICATIONS:

Master’s degree in a related field and a minimum of three years of student advising, admissions or related experience in higher education to include experience working with and interacting with diverse student populations is required.

Knowledge Of:

Higher education learning models, programs, schools/colleges, organizational structure *
Standard university recruiting and admissions practices *
Sales and/or territory management techniques
Family Educational Rights and Privacy Act (FERPA)
Core advising competencies
Student development theory *

Skill In:

Student advocacy *
Written and verbal interpersonal communication and public relations skills; including group presentation skills *
Communication/conflict management skills *
Problem solving
Adhering to deadlines
Work independently and effectively in collaborative groups and provide initiative/leadership as appropriate *
Student recruitment / outreach / retention through active participation and initiative in unit/university sponsored events *
Applying confidentiality/FERPA *
Personal computer applications, including Microsoft Office Suite

Ability To:

Interact effectively with students and parents from diverse backgrounds *
Travel regionally and/or domestically *
Work nontraditional hours, including some evenings and weekends
Run reports and provide appropriate report analysis *
Apply student recruitment/outreach/retention skills *
Demonstrate core advising competencies-including: policies/procedures/curriculum; technology/systems, proficiency; higher education organizational knowledge-including working knowledge of higher education referral network and resources; student development theory; leadership styles and theories *
Work collaboratively with university departments and academic units, both internal and external; intermediate ability to build awareness of resources and fully developed ability to build relationships *
Prioritize work with a high degree of initiative and independence *
Work independently and as part of a team
Assimilate and maintain confidential data *
Actively participate and successfully complete university-provided and external training and professional development *
Work closely and confidentially with students, faculty, and administrators in interpreting academic policies relative to transfer articulation agreements and transfer credit equivalencies *

Assessments:

Asterisk (*) indicates knowledge, skills, abilities which require assessments.

Working Conditions/Physical Requirements:

Light work-Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects. Incumbent must be able to communicate with others. Incumbent may be required to travel from building to building frequently and off campus occasionally.

Diversity Statement

Kent State University is committed to the creation and nurturing of a diverse community of individuals through inclusive excellence. Diversity involves recognizing the value of differences and the inclusion of all members of the community including those that experience discrimination or under representation. This is a core value of the organization as we strive for a culturally diverse student body, faculty and staff that reflect the multicultural nature of Ohio, the nation, and our world.
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.